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Clenchwarton Youth Football Club

Rules and Constitution

1                    NAME  The club shall be called Clenchwarton Youth F.C. (the club)

 2                    OBJECTS the object of the Club shall be to arrange association football matches and social activities for its members.  

3                    STATUS OF RULES These rules (the Club Rules) form a binding agreement between each member of the club.

4                    RULES AND REGULATIONS

(a)    The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of the Football Association Limited and Norfolk County FA and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

(b)    No alteration to the Club Rules shall be effective without written approval by the parent Association.

(c)     The Club will abide by The Football Association’s Child Protection Policies and Procedures, Codes of Conduct and Equal Opportunities and Anti-Discrimination Policy.

5                    CLUB MEMBERSHIP

(a)   The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary.

(b)   Any person who wishes to be a member must apply on the Consent Form and deliver it to the Club. Election to the membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon the name being entered in the Club Membership Register. The parent or guardian of the member (or member over 16) will be from time to time required to attend and vote at the AGM plus any SGM’s that are called.

(c)   In the event of a member’s resignation or expulsion, his or her name will be removed from the Membership Register.

(d)   The Football Association, Norfolk County FA and Cams FA shall be given access to the Membership Register on demand.

6                    ANNUAL MEMBERSHIP FEE 

(a) An annual membership fee decided at the AGM will be charged by the club. This will include any registration fees charged by any League or Competition.

(b)   A match fee Decided at the AGM payable by each member. Any match fee shall be payable prior to playing any game for the Club.           

(c)   The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objectives of the Club.                                                                                                             

7                    RESIGNATION AND EXPULSION

(a)   A member shall cease to be a member of the Club if, and from the date on which he/she gives notice to the Club Committee of their resignation

(b)   The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interest of the Club for them to remain a member. There shall be no appeal procedures. The parent or guardian of the member (or member over 16)  shall be informed in writing stating the reasons for the expulsion

(c)   A member who resigns or is expelled shall not be entitled to claim any, or a share of any of the Clubs Property.

8                    CLUB COMMITTEE

(a)   The Club Committee shall consist of the following Club Officers: Chairman, Vice Chairman, Treasurer, and Secretary, plus up to 12 other members elected at an Annual General Meeting.

(b)   Each Club Officer and Club Committee Member shall hold the office from the date of the appointment until the next Annual General Meeting. One person may hold no more than two positions of Club Officer at any one time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The quorum for the transaction of business of the Club Committee shall be three.

(c)   Decisions of the Club Committee shall be entered into the Minute Book of the Club, which will be maintained by the Club Secretary.

(d)   Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 2 days notice to all members of the Club Committee. The Club Committee shall hold not less than ten meetings per year, normally on the last Sunday of every month.

(e)   An out going member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General meetings shall  be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members

(f)     Save as provided for in the Rules and regulations of the Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

9                    ANNUAL AND SPECIAL GENERAL MEETING

(a)   An Annual General Meeting (AGM) shall be held in each year to:

(i)                 receive a report of the activities of the Club over the previous year

(ii)               receive a report of the Clubs finances over the previous year

(iii)             elect members to the Club Committee

(iv)             consider any other business

(b)   Nominations for election of members as Club Officers or as members of the Club Committee may be made in writing by the proposer and a seconder to the Club Secretary 14 day before the AGM . Alternatively any parent or guardian of a member (or member over 16) present at the AGM may be elected to the Club Committee. All members will be approved by a simple majority of the members present at the AGM

(c)   A Special General Meeting (SGM) may be called at any time by the Club Committee and shall be called within 14 days of the receipt  by the Club Secretary of a requisition in writing signed by not less than five members stating the purpose for which the meeting is required.

(d)   The Secretary shall send to the parent or guardian of each member (or member over 16) at their last known home address written notice of the date of the General Meeting at least 14 days before the meeting

(e)   A quorum for a General Meeting shall be 5

(f)     The Chairperson or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by simple majority. In the event of equality of votes the Chairperson shall have a casting vote.

(g)   The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of the General Meeting into the Minute Book of the Club.

10               CLUB TEAMS

(a)   At a meeting prior to the AGM present team managers will be asked if they will continue with their duties for the following season. Volunteers will be sort to fill any team manager vacancies. The Team Manager will then appoint a Co Manager/Assistant to help with the running of the team. The details of all Managers and Co-Managers/Assistant will be entered into the Club Managers register.

(b)   All Managers and Co-Managers/Assistants are subject to the club complaints Procedure as published in the Club Hand Book.

(c)   All members may play for any team of his choosing within the club which his/her age allows. No player may play in a team where any player is older by 2 years or more.

(d)   All members must be registered in accordance with any rules laid down by any League or Competition to which the Club is affiliated

(e)   Where League or Competition rules allow a player to be registered with more than one team, that player may NOT play for more than one team on any given day

11               CLUB FINANCES

(a)   A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Secretary and The Club Treasurer. No sum shall be drawn from the Club account except by cheque signed by at least two of the designated signatories. All monies payable to the club shall be received by the Club Treasurer and deposited in the Club account on a monthly basis.

(b)   All monies and Match Fee Record Sheets will be handed to the Club Treasurer at the monthly meetings.

(c)   The income and assets of the Club shall be applied only in furtherance of the objectives of the Club.

(d)   The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

(e)   The Club shall prepare an annual Financial Statement in such a form as shall be published by the Football Association from time to time.

12               DISSOLUTION

(a)   A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three quarters of the members present.

(b)   The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsibly for winding up the assets and liabilities of the Club.

(c)   Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Norfolk County Football Association Limited in accordance with their membership rules and regulations at the time, who shall determine how the assets shall be utilised for the benefit of the game.